How long does CBSE schools need to keep the answer books?

Schools have been instructed to preserve and keep the answer books of classes IX and X in the safe custody at the school for atleast a period of three years (in case of Class IX) and two years (in case of Class X) alongwith question papers and marking schemes for any verification by the Board subsequently. It has, time and again been brought to the notice that with increasing volume it is becoming difficult to preserve the record. The Board has, therefore, reduced the retention period of the assessments of classes IX and X to be preserved at the school level w.e.f. 2013 examination and the same is as under:

i) Answer books of candidates(both for main and IOP examination) shall be preserved by the School upto 02 months after declaration of result in respect of such candidates who have not applied for verification of grades or sought photocopy of the answer book

ii) Schools shall preserve the answer books in cases where mistake has been detected on account of verification of grades and those cases seeking photocopy of answer book(s) as under -
> Mistake detected on account of Verification of grades - 01 year from the date of declaration of result
> In case of providing photocopy of answer book(s) - 01 year if no RTI case received and 03 years if RTI case received
iii) Schools shall preserve the answer books of sub-judice cases for 01 year after the final judgement

iv) Schools shall weed out the evidence of assessments of classes IX & X alongwith the answer books of class X of the relevant examination viz. for 2013 Class X examination the evidence of assessments of class IX session 2011-2012 and Class X session 2012-2013 be weeded out 02 months after declaration of result of class X .

v) Schools shall weed out the hard copies of the marks data for classes IX and X alongwith the answer books of the Class X examination of the relevant year viz. for 2013 Class X examination the evidence of assessments of class IX session 2011-2012 and Class X session 2012-2013 be weeded out 02 months after declaration of result of class X.

Editor answered 11 years ago